How to get answers on Google Forms? A Complete Guide – Check here!

February 1, 2022

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Commenced in 2008, Google Forms have become one of the most-used survey software at the global level. It is very straightforward to learn how to create a google form and how to get answers on Google forms to create a presentation to analyze data based on different users’ responses. Are you also trying to figure out and view all the answers on Google forms dropped by other users? If yes, then you have tapped on the accurate platform.

Today, we brought you a complete learning guide on how to get answers on Google forms? Let’s get started:

Table of Contents

Introduction

To begin with, as you generally know, Google forms are public forms dropped on various platforms by creators for the purpose of survey. A Google form contains multiple questions put up by the creator in order to collect distinct people’s responses to the same group of questions.

For example, a chemistry trivia google form created by a teacher for test purposes will contain chemistry-related questions where students can write answers digitally. When the students submit their responses, teachers can easily view responses and grade students accordingly.

Similarly, the use of Google forms survey software has widened in many areas such as online written tests for employment in companies, sending RSVP requests for weddings and other events, collecting customers’ unique satisfaction-based opinions regarding products, and so on.

Now, once the creator has created the Google form, there comes time to get answers on the respective Form. How to do that? You will find out below:

How to get answers on Google Forms?

For the most part, to get answers on Google forms, first, the user has to create a Google form. In order to describe the complete procedure on how Google forms work? Let’s take a glance at the stepwise introduction to the complete process.

STEP 1: Create a Google Form

When you create a Google form, you must be ready with all the questions you are going to put in the Form. Thus, we strongly recommend that you do all the brainstorming offline. Once the questions are ready, you are good to create a google form using the instructions given below:

Go to https://drive.google.com/drive/my-drive.
Next, tap on the (+ NEW) option on the left side of the screen.
Scroll down to the “Google forms” and navigate to the “arrow” ahead of it.
From the dropdown arrow menu, select “Blank Form.”
You can also choose “blank quiz” if you want to create a form containing quiz questions.
A new tab will o with the title “Untitled form.”

You have created a Google Form. Let’s skip to the next step now.

STEP 2: Customize your Form

Once you open the Google form, you will see that you can enter all types of questions in the Form. So, let’s start:

First of all, provide a title to the google form.
For example, “Looking for a job at (GP) corp? Submit answers to enter the shortlisting process.”
Next, under the title, enter the form description or purpose of the Form.
Once you have entered a description, it is time to add questions.
Click on the [untitled question] and enter the question you want to ask.

Image credit: Google Forms / Google Drive

Next, choose the type of question. There are many choices like Paragraph, Multiple Choice, Short answer, checkbox, etc.
In order to make this question “necessarily answers,” slide the toggle ahead of “Required” to the right.
Once done, click on the (+) option on the right side of the question box to add a new question to the Form.
In this track, you can ‘add’ as many questions as you want.

STEP 3: Send Form to potential responders

Have you successfully created Google Form? It is time to send the form submission request to potential responders. To do so, follow the instructions provided ahead:

Click on the “SEND” option on the top of the Google form, right beside your display picture.
To send google forms to candidates via email, you can add email addresses.
Or, you can get a direct URL of the Form and share it online on various platforms to get answers from a large group of people – known as well as the unknown.
Or, you can share the Form on your Facebook business profile/page or Twitter.
Image credit: Google Forms / Google Drive

Image credit: Google Forms / Google Drive
Once you have shared the google form in a convenient way to a large group of people, you will be required to wait for all the responses to receive.
Make certain that in the “Responses tab,” the Accepting responses option is enabled.
When the timeline to submit responses to the Form is over, you can disable the “accepting responses” option and view all answers.

STEP 4: How to get answers on Google Forms?

After the given timeline, you will be able to see how many answers on the Google form you have received. You can view it by accessing the “Responses tab” on the google form itself. For how to get answers on Google forms, there are two methods you can follow. For your reference, these methods are provided below:

#Method 1: Get answers on Google form from Browser

In order to open any Google form on PC and view answers, navigate to the URL: https://docs.google.com/forms/u/0/. It will open all the Google forms you have created using your personal Google Account.

Now, open the Google form for which you want to view answers.
Next, switch to the “Responses tab.”
To view a pie diagram representation of all the responses, click on the “Summary tab.”
It will show answers in a unique form along with percentages and ratios.

Or, you can switch to the “Individual” tab to view responses provided by each individual who participated in the survey.
In the event that you have added more than one question in Google form, switch to the “question tab” to select a question and view answers to the question only.

In order to save these responses for further research, you can download responses in an excel sheet form. To do so, simply click on the “Excel spreadsheet icon” at the top. It will open responses in an excel sheet.

Next, click on the “file” alternative from the main menu and tap on the “download” option. Choose (.pdf) to download an excel sheet in PDF format. Henceforth, it will allow you to open and get answers on google form offline.

#Method 2: Get answers on Google forms using Mobile (Google Drive App)

Let’s suppose you are away from the PC right now. However, for research purposes, you need to access answers on Google forms. It’s simple. You can use Google Drive mobile app to do so. Here’s how:

Download and install Google Drive from PlayStore or App Store.
Next, log in to the drive using your official Gmail account.
When you have logged in, by default, the drive will show Google forms recently created on the top.
Now, open the Google form for which you want to view answers.
Next, switch to the “Responses tab.”

To view a pie diagram representation of all the responses, click on the “Summary tab.”
It will show answers in a unique form along with percentages and ratios.
Or, you can switch to the “Individual” tab to view responses provided by each individual who participated in the survey.
In the event that you have added more than one question in Google form, switch to the “question tab” to select a question and view answers to the question only.

Next, tap on the “file” alternative from the main menu and tap on the “download” option. Choose (.pdf) to download an excel sheet in PDF format. Henceforth, it will allow you to open and get answers on google Forms offline on your mobile.

How to get answers on Google forms effectively?

Are you struggling to get effective responses on Google Form? Well! More often than not, when you send quiz-based google forms (for entertainment or marketing) purposes online. It is not crucial that everyone’s response will be as sophisticated as you want. Some rare users out there will try to add rubbish to their paragraph answers in order to waste your time.

As a result, you need to face the risk of spam responses on Google form (excel sheet), which is definitely challenging to present among a group of professionals. So, what to do? It’s simple. Get effective answers on google form by following the tips given below:

#Tip 1: Set “Response validation” limits

Akin to every aspect of digital media, spamming in Google forms is also common these days. Thus, in order to get useful answers and genuine participants only on google form, you can use the “response validation feature.” This feature allows you to limit a participant’s answer in the context of the paragraph’s character length. You can also add “custom error text,” which protects participants from adding unacceptable responses to the answer.

For example, let’s suppose you have asked a candidate to choose a number between 1 to 5 if an unattentive user answers “6” or another unacceptable number. He/she will receive custom error text.

To add response validation, the guide is given below:

Click on the question you want to edit.
On the right lower corner, click on the “Three-dotted icon.”
Then, select “Response validation.”
On the left, select the “length” option.
Choose between “maximum character count or minimum character count.”
Minimum character count is preferable if you do not want to receive long paragraph answers.
Add the number of minimum characters that the user must proceed to fulfill. For example, 500 characters (or 80 -85 words).
Similarly, you can add maximum characters that users can proceed to fulfill. For example, 2000 characters (or 240 words).
Once done, tap on the “ENTER” button.

#Tip 2: Limit each participant’s potential to “1 Response.”

Believe it or not, but in order to further their spamming cause, spammers will keep responding to your Google form. In this way, you land on the risk of complete destruction of data collection via Google form. What to do? It’s simple. You can protect a user from participating in responding to google Forms over and over again by activating the “1 response” feature.

Here’s how to do it:

Open the google forms for which you want to protect users from responding again and again.
Next, switch to the “Settings” tab in the respective Form.
Ahead of the “Limit to 1 response” option, slide the toggle to the right.

Now, each participant will require to sign in to Google to submit answers to the questions.

#Tip 3: Protect Google Form respondents quality by password protection

In the event that you are getting answers on Google form for internal purposes. Such as distributing a google form for the purpose of receiving answers from employees within an organization. Thus, you can add “password” to the google form that only employees of the organization know. As a result, no outsider/uninvited will be able to access and respond to such forms.

Here’s how to do it:

Open the google forms for which you want to protect unwanted users from responding.
Now, click on the “Three-dotted icon” provided right beside the “Required” option.
Click on the “Response validation” alternative.
Now, switch the “length/number” option to the “Regular expression” option.
Select “Matches” in the next tab.

Enter ^[password]$ that you want each responder to add.
Then, add custom error text which responders will receive if they enter an incorrect password.
Finally, click on the “DONE” button.

Note: Please make certain that you enclose the password with ^ and $.

Once done, share the google form to begin!

Epilogue

Learned how to get answers on Google forms effectively? Share your first-ever Google form survey experience online. For more information on the subject of queries related to Google forms errors, drop your questions in the comments. Thank you.